Meeting Minutes

Want to know what happens at a PTA?  Did you miss a meeting and want know what you missed?  Then check out below the PTA meeting topics and minutes which posts after each PTA meeting.

• PTA Meeting held on September 19, 2024 ( to be approved  by the membership on 10/17/2024)
  # of Attendees – 29

  ● Pledge of Allegiance –
  ○ Said by Leila Ishaq
  ● Review Minutes from June PTA Meeting:
  ➢ o Approved by – Rachel Denehy
  ➢ o Seconded by – Kurstin Laue
  Principals Report – Julie Porras
  ➢ September PTA Meeting slides were shared by Principal Porras with the
  attendees. ELA and Math scores were a success. Principal Porras explained how
  our students performed on the state exams. Students are consistently making
  progress in both Math and ELA from 2019, 2022/2023, and 2023/2024 school
  year. The Superintendent said we were one of the few schools who had made
  progress in both Math and ELA. Our goal is to go up 10% per school year.
  ➢ Principal Porras thanked the PTA and all involved in making “Meet the Teacher
  Night/Fall Festival” a success. Everyone was happy with the magician, the face
  painting, and the ice cream truck. 146 parents participated. About half of our
  students were represented at “Meet the Teacher Night/Fall Festival”.
  ➢ Introduction of some of the new staff members – We have a new secretary Gina
  (new to our school but not to the DOE), Ms. Ricci, Mr. Preiss, Christine Laurato
  (not new), and the new addition of our Pre-K4 class.
  ➢ Principal Porras explained how the school is updating their video camera system
  and the cameras are up and running.
  ➢ Discussed the playground construction in the school guard which started in July.
  The use of the park has been successful.
  ➢ MMCC and NY Edge began this week- See Jason Tamari or Jesse Cowan with
  questions.
  Introductions – The Board
  ➢ Each of the Board Members introduced themselves and provided some details
  about themselves and their respective roles on the PTA Board. The board
  explained what the PTA is and encouraged parents to send in their membership
  dues (and the various ways of sending membership dues) and what types of
  fundraisers we hold for enrichment programs and extracurricular activities. We
  talked about the success of the “Meet the Teacher/Fall Festival” event. Theresa
  noted the success of the swag sale at this event. Parents were encouraged to
  buy swag. The PTA Board explained that everyone will see where each and every
  dime goes and how it goes back to the children. The Board will continue what we
  have been doing – making the school better and better every year.

  ● Treasurer’s Report – Theresa Cavinee
  ○ Ending Balance as of June 20 – $46,028.87
  ● New money in June (post 20th)
  ○ Transferred money from Paypal – $101.73
  ○ Total Income = 101.73
  ● Expenses –
  ○ Lucretia Fusco Award – $100.00
  ○ Alice Persteins Award – $100.00
  ○ 8th grade trip offset, cap and gown, K and 8th graduation supplies –
  $2,975.00
  ○ Total Expenses= $3,175.00
  ○

  ■ Ending Balance $42,955.60
  ○ Starting Balance July 1- $42,955.60

  ● Income
  ○ N/A
  ○ Total Income = $0
  ● Expenses –
  ○ Election Day/Card Party Expenses (Target) – $246.34
  ○ Mary Fitzpatrick Award – $100.00
  ○ Total Expense = $346.34
  ○ Ending Balance as of July 31st – $42,609.26
  ○ Starting Balance Aug 1 — $42,609.26

  ● Income
  ○ N/A
  ○ Total Income = $0
  ● Expenses –
  ○ Teacher Reimbursement Check (Intl Day) – $32.50
  ○ Election Day/Card Party Expense (Walmart) – $275.53
  ○ Election Day/Card Party Expense (Amazon) – $986.35
  ○ Total Expenses – $1294.38
  ○ Ending Balance as of August 31st – $41,314.88
  ○ Starting Balance September 1st — $41,314.88

  ● Income
  ○ Swag Sales – $2110.00
  ■ Further breakdown, Back to School = 1290.00, Meet the
  Teacher = $820.00
  ○ Membership – $300.00
  ○ Total – $2410.00
  ● Expenses
  ○ Teacher Reimbursement Check (Intl Day) – $32.18
  ○ Oriental Trading – $80.24
  ○ Mr. Softee – $825.00
  ○ Tips for Face Painter and Magician – $100.00
  ○ Snacks for Meet the Teacher – $52.41
  ○ Total Expenses – $1089.83
  ○ Ending Balance as of September 19th – $42,480.05
  ■ Paypal balance being transferred over

  President’s Report – Melissa Rosado / Jo-Ann Cautillo
  ➢ Fundraiser Calendar– The fundraiser calendar was shared. Melissa went
  through the calendar and explained the upcoming fundraisers. Election Day is the
  next fundraiser – looking for donations and volunteers.
  ➢ Card Party – Melissa and Joanne explained our Card Party Fundraiser and
  encouraged parents to send in donations of new unopened gifts. They asked that
  parents use their connections to gather more donations. For example: If you
  know someone who can help us with donation gym memberships etc.
  ➢ Denise encouraged parents to give the PTA new ideas for fundraisers.

  Budget Review – The budget review was explained to the attendees byTheresa
  Cavinee. Theresa explained each of the lines and any changes that were made from
  last year. She also let attendees know what Lexia Learning is as well as the Hollyrock
  Game Show, and what The Shark Store is. She encouraged parents to ask questions
  about anything they don’t know regarding budget. Rachel D., Kurstin L., Michele N, and
  Kelly N. amongst many others approved the budget.

  REGION 2

  PA/PTA Projected Budget Statement
  Community School District 11

  P.S. 175

  EXPENSES
  Buses for School Trips $8,825.00
  Card Party Ad in Island Current $150.00

  Card Party Start up fund (includes decorations and such) $6,000.00
  Election Day Sale $1,500.00
  Hollyrock Game Show $1,650.00
  Joy & Sorrow $300.00
  Pre-K Moving Up Celebration $300.00
  Kindergarten Moving Up Ceremony $300.00
  Student Enrichment Program $10,000.00
  PTA Office Supplies $1,000.00
  PTA Scholarship for Good Citizenship (3 Students $100ea.) $300.00
  School Start Up Fund $1,800.00
  8th Grade Cap & Gown $725.00
  8th Grade Graduation $300.00
  8th Grade DC Trip Offset $2,200.00
  School Events $3,000.00
  Retirement Gifts To Staff $100.00
  Misc Pop Up (any expenses overage/new expenses) $5,000.00
  Merchandise Replenishment (SWAG) $7,000.00
  Teacher and Staff Appreciation Events/Gifts $2,250.00
  Taxes $300.00
  Character Education (treats/crafts/school store) $2,000.00
  Estimated Expenses for 2024-25 School Year $55,000.00
  PTA Checking Acct Balance as of 6.2024 $46,078.87
  Funds to raise for 2024-2025 School Year $8,921.13
  Adjournment:
  ➢ As the meeting was coming to an end, Melissa encouraged attendees to check
  the folder every single time to look for changes in the meeting start time. We used
  to have our meetings at 6:30pm and we will let people know if that will be