Meeting Minutes

Want to know what happens at a PTA?  Did you miss a meeting and want know what you missed?  Then check out the minutes of each meeting below.

PTA Meeting held on April 24, 2025                                               # of Attendees –  18

 

Review Minutes from March PTA Meeting: 

•  Approved by –  Rachel Denehy and Seconded by – Kelly Natiw 

Pledge of Allegiance:  Walter & Lyana Natiw, James Pelicone, McGarry Children

•  Treasurer’s Report – Theresa Cavinee

• Treasurer’s Report – Theresa Cavinee

• Ending Balance as of March 20th  – $54,148.32

• • • • • New money in March (post 20th)
          • Total Income = 0

• Expenses – 

• • • • • • Staff Retirement = $71.95
          • USPS –  $29.20
          • UFT Dinner Ad = $125.00
          • Deposit Fee – $58.49
          • Total Expenses=  $284.64

• Ending Balance $53,863.68

• Starting Balance  April 1 –  $53,863.68

• • Income
    • Card Party Tickets – $70.00
    • Swag – $30
    • Total Income = $100.00

• Expenses – 

• • Reimbursement – $35.00 
  • Total Expense = $35.00

• Ending Balance as of April 24th – $53,928.68

 

• Principals Report – Principal Porras
• State testing started yesterday for Grades 3-5 and will continue for Grades 6-8 next week with positive experiences by students. Parents will be reminded through Dojo and letters will be sent home. The Soap Box Derby led by Ms. Hiel will be held on May 11th. The Minecraft Education Event led by Ms. Chi is coming up soon. Mr. Cohen with New York Edge is hosting a ComicCon event on May 9th. Steam Expo has worked on projects and will be represented around the 20th. 
• Playground – They are in the process of pouring concrete with hopes of completion for September 2025. 
• Application for smaller class sizes has been put in by SLT.
• Parent Teacher Conferences are being held remotely next week from 4:30pm-7:30pm. In the first hour, your child’s current teacher will discuss the curriculum for the rest of the year. In the second hour,  parents can meet with teachers from the next grade to gauge what to expect. The second hour is just informational, as teachers do change. The third hour will be individual meetings if a meeting is needed by the teacher for an individual student.   

President’s Report:

• We are planning a Family Bingo Night on May 30th with prizes for both kids and adults. We will not hold Spring Fest due to the state of the yard.

• Next Friday the assembly is focused on Better World Day. Parents can visit their child’s classroom to listen to students sharing what they are doing to make their community a better place.

• The 4th grade trip to Albany has been brought back after Covid with the help of Assemblyman Bennedetto.  He came to the 7th grade Shoreline Project. He is supposed to be granting us a substantial amount of money to help with school technology. 

Theresa C. asked if she can share information on the Community Education Council, as our current candidate’s information is not on the page to vote. Tina will help look into this.  Melissa explained that voting opens tomorrow for about 2 weeks. Tina will send out something tomorrow to parents with general information. Melissa shared the general DOE page into the group chat and encouraged people to click on District 11. 

New Business:

Cookie Dough Fundraiser

• The Cookie Dough fundraiser lasts about 2 weeks. Information went out this week. They come frozen and are shelf stable and ready to bake. You can go on their website to order different types of items that are not available on the paper that was sent out. Ship to the school for free shipping.You can also bring in cash or check to order. All orders will be distributed a few weeks later.

 

We usually celebrate Teacher Appreciation Week by providing a luncheon and buying the teachers a gift. CIR can provide coffee for the teachers. We encourage the kids to make cards to show appreciation.

Old Business:

Picture Retakes- Graduation pictures have been sent out. No major complaints. We are hopeful to keep the same company for next year.

 

Possible Expenditures – Gym Scoreboard or Digital Communications Board: Information in progress. Principal Porras says parents would most appreciate a music program.

Adjournment:

PTA Board Elections will be happening soon.

SLT Elections has two openings. 

• The meeting was adjourned at : 7:45pm

PTA Meeting held on March 20, 2025 

# of Attendees –  21

 

Pledge of Allegiance:  Lyana Natiw

Review Minutes from February PTA Meeting: 

• o Approved by –  Rachel Denehy
• o Seconded by – Kurstin Laue 

Jo-Ann clarified the origin of a Card Party. It was a social gathering where women played card games with the focus on winning and it shifted to a focus on social interaction, all about friends hanging out, and bringing the community together.

 

•  Treasurer’s Report – Theresa Cavinee

• Treasurer’s Report – Theresa Cavinee

• Ending Balance as of February 27th – $45,784.41

• • • • • New money in February (post 27th)
          • Card Party Tickets – $490
          • Card Party Donation – $950
          • Total Income = $1,440.00

• Expenses – 

• • • • • • Amazon – $221.34
          • Total Expenses=  $221.34

• Ending Balance $47,003.07

• Starting Balance  March 1 –  $47,003.07

• • Income
    • Card Party Tickets – $2490.00
    • Auctions – $2313.00
    • Card Party Donation – $905 + 170?
    • Swag – $65
    • Raffles – $22,463.00
    • 50/50 – $1,746.00
    • Birthday Box – $1,710.00
    • Petty Cash – $700.00
    • Total Income = $32,392.00

• Expenses – 

• • Richmond Tours- $8,180.00
  • Scavellos – $14,575.00
  • Return – $90
  • BJs – $371.16
  • Walmart – $476.74
  • Michaels – $199.96
  • 2 Paizans- $68.29
  • Dollar Tree – $504.95
  • Amazon – $99.99
  • Joy & Sorrow – 39.38
  • Reimbursement – $230.33
  • Petty Cash – $700.00
  • Total Expense = $25,535.80

• Ending Balance as of March 20th – $54,148.32

 

Card Party Success – Theresa Cavinee

• Principals Report – Ms. Wiehler
• Attendance is strong at 93%. The playground is still being worked on with a finish goal in the beginning of next year. We are still going strong with the Boulder Reading Challenge. The Scholastic Book Fair made over $2000 and Read Across America is a success. The CEO of the math curriculum is visiting our school because he heard such great things. We are getting ready for tests coming up by incorporating test prep readiness activities. Some kids do more in the after school program. The School District has identified students to monitor. They are getting an additional 20 minutes per day. ELA testing is from April 23-25th and again on April 29-30th for Grades 6-8. Math is from May 8-9th for Grades 6-8. May 13th is the Science test. 

President’s Report – Melissa Rosado / Joanne Cautillo

 

The Card Party was a huge success with a lot of positive feedback. We are open to any comment/concerns. Jo-Ann encouraged people to let us know so that it could be recorded in the minutes. Denise McGarry suggests we come up with a better plan for the 50/50. We have a great system in place for the Birthday Box, so that was one great change from last year. We did have many people on for 50/50 maybe we can just sell it during a certain time frame. We are very careful to keep that money separated. Ms. Wiehler as if there was a station you can buy 50/50. The answer was yes, next to the Birthday Box. Jo-Ann thanked Dr. G, Ms Bellon, Ms. McDermott, and anyone who helped to make the night a success. Rupa stated that it was her first Card Party. She thought it was excellent, loved the theme, and dressing up was lots of fun. She suggested we have a photographer and you can even sell the pictures to people. Ms. Wiehler suggested a prize for the best dressed. 

 

Our Profits: Potential Next Steps

We want to do something from the PTA for the school. We are looking into getting a digital scoreboard in our school for sports events. Another idea is to have a digital communication board outside of the school. This way when you are walking or driving on the avenue, there will always be reminders of things going on in the school. We will work with Kathy and Julie to see what they think the school needs. Jo encouraged parents’ input.  Rachel loved the communication board and suggested a monthly calendar be added to it. It can be a scrolling text from a computer or stay on the screen.  Carly suggested more after school activities for grades K-5 or clubs/sports. Jo-Ann wants NY Edge to be expanded to make it more convenient for parents. We have a request put in for next year. Jesse and Mr. Cohen checked grades and assignments and he will not let kids participate in sports if their grades dropped. Jesse really spearheaded the after school program, so if you see him thank him for his efforts.  

 

Shoutouts were made to thank everyone for the card party efforts: Kurstin, Carly, Kelly, Brittney, Karen, Denise, Christine, Rupa, Artenida, and so many more.

A screen was shared by Denise for special shoutouts to : Artenida Bylo as Rookie of the Year, Brittany as The Most Resourceful, and Rachel Denehy as The Most Spirit.

 

Jay suggested that we have a banner made that can be used every year or a general PTA banner which we can hang in the school. Denise McGarry shared a slideshow video of pictures throughout the night. 

 

New Business:

 

Cookie Dough Fundraiser

 

This will be coming up in April. Information will be sent out soon.

 

Old Business:

 

This was a recap of what is to be done with some of the profits from the Card Party. We are thinking of getting a Score Board (8×4) for the gym but we have to speak to the custodian to make sure everything is set with the electric/where it would need to go, etc. We will talk to Julie and Kathy to see what programs they think the kids will benefit from. We will discuss final totals of the Card Party at the next meeting.

 

Adjournment: 

• Melissa and Jo-Ann thanked everyone again and let us know that all of this would not have been possible without each and every person that helped in any way. We truly appreciate everyone. 
• The meeting was adjourned at : 7:58pm

 

PTA Meeting held on February 27, 2025 

# of Attendees –  26

 

Pledge of Allegiance:  James Pellicone

Review Minutes from January PTA Meeting: 

• o Approved by –  Rachel Denehy
• o Seconded by – Kurstin Laue 

 

•  Treasurer’s Report – Theresa Cavinee

• Starting Balance as of January 16th – $32,869.87

• • • • New money in January (post 19th)
        • World’s Finest – $360.00
        • Marshalls Return – $9.80 
        • Movie Night – $131.00
        • Card Party Tickets – $4,190.00
        • Regal Cinema Fundraiser – $395.64
        • Swag – $30.00
        • Total Income = $5,116.44

• Expenses – 

• • • • • Walmart – $43.98
        • Marshall’s – $63.15
        • Amazon – $448.97
        • Petty Cash (Movie Night) – $150
        • Total Expenses=  $706.10

• Ending Balance $37,280.21

• Starting Balance February 1 –  $37,280.21

• • Income
    • Card Party Tickets – $8750.00
    • Worlds Finest – $180.00
    • Walmart -$182.72
    • Donation – $1000.00
    • Swag – $30.00 
    • Movie night – $1127.00
    • Petty Cash – $150.00
    • Total Income = $11,419.72

• Expenses – 

• • Amazon – $1111.70
  • BJs – $148.76
  • Admit one – $88.26
  • Walmart – $301.71
  • Michael Kors – $119.20
  • Coach – $633.25
  • YCC – $65.16
  • Kate Spade – $234.20
  • Walmart – $182.72
  • Reimbursement – $154.64
  • Deals in a bin – $531.00
  • Total Expense = $3,570.60

• Ending Balance as of February 27th – $45,129.33

 

• Mid-Year Report – Theresa Cavinee

2025 MID TERM FINANCES
July 1, 2024 – January 15, 2025
Beginning Balance:	7/1/2024		$42,955.60
Income
Swag Sales			$ 2,495.00
Membership			$ 525.00
Paypal Transfer			$ 186.23
Election Day			$ 8,095.00
5K			$ 1,003.00
Latin Night			$ 66.00
School Tool Box			$ 363.54
BJs Tax Reimbursement			$ 6.00
Webstaurant Reimbursement			$ 12.42
Worlds Finest			$ 4,080.00
Donation			$ 215.00
Holiday Shoppe			$ 4,544.45
Card Party (Ticket Sales)			$ 1,050.00
Amazon Return			$ 21.76
Total Income			$ 22,663.40
Balance + Income			$ 65,619.00
Expenses			Expenses
Election Day/Card Party Expenses (Target)			$ 246.34
Mary Fitzpatrick Award			$ 100.00
Teacher Reimbursement Check (Intl Day)			$ 64.68
Election Day/Card Party Expense (Walmart)			$ 275.53
Election Day/Card Party Expense (Amazon)			$ 986.35
Teacher Reimbursement Check (Intl Day)			$ 32.18
Oriental Trading			$ 80.24
Mr. Softee			$ 825.00
Tips for Face Painter and Magician			$ 100.00
Snacks for Meet the Teacher			$ 52.41
Don’t Stop the Music – (magician and face painting for Fall Fest)			$ 850.00
Career Day Reimbursement			$ 74.23
Diamondback Sportswear (swag restock)			$ 6,193.00
Lexia Learning Systems LLC			$ 7,412.00
Website renewal			$ 99.00
School Start up Fund			$ 1,800.00
Diamondback Sportswear (Water Bottles)			$ 950.00
Walmart Plus Membership			$ 12.95
Latin Night			$ 93.64
Walmart Plus Membership			$ 12.95
Joy and Sorrow			$ 87.73
Hot Dog Grill			$ 152.41
Election Day			$ 1,380.04
Reimbursement PTA-			$ 241.88
Walmart Plus Membership			$ 12.95
Deposit Fee			$ 8.71
Card Party Prizes			$ 272.92
Teacher Luncheon Tips/Desserts			$ 200.00
Breakfast with Santa			$ 639.19
Halloween Crafts			$ 839.99
Walmart Plus Membership			$ 12.95
Holly Rock			$ 1,695.00
Kids Kastle			$ 3,531.62
Holiday Luncheon			$ 550.00
Worlds Finest			$ 2,895.00
Card Party (Ribbon)			$ 38.90
Total Expenses			$ 32,819.79
Summary
Total Income from Period			$ 22,663.40
Total Expenses for Period			$ 32,819.79
Fund Balance			$32,799.21
ACTUAL BALANCE			$ 32,799.87
	Difference		$ (0.66)

 

Principals Report – Julie Porras

• Principal Porras wished everyone well and gave a special shout-out to the PTA volunteers for all of the amazing hard work that goes on behind the scenes year round and especially during the card party. 
• The playground work has started again. She reminded them that we want this done as quickly as possible. 
• Summer Rising will happen at 175 this summer. Tina said it will be going out soon March 4th similar to last year where academics happen in the morning from 8am-12pm and then 12pm to 4pm or 6pm the CBO takes over and they do fun things all day.
• Attendance has been great. Monday attendance was Harlem Masters Basketball and only 14 students were absent out of the entire school. Next week is reading week with different activities and a reading contest. Depending on how many minutes they read in the month of March they receive a certificate from the Boulders and possibly up to 4 tickets to a game. 
• There will be a March madness contest for Zearn and Lexia. Winners of that will get to play basketball against staff members. 
• Reminder to parents that the Parent Teacher conferences take place on Thursday so it will be a half day.. 
• The Scholastic Book fair is happening from March 3rd-6th and on Thursday from 11:30-1:30 parents can come in and shop with their child. Lost and Found items will also be spread out. 
• Friday is our monthly assembly for perfect attendance, Honor Roll, and Student of the Month, along with an activity for parents.
• Parent Survey time is happening. Principal Porras encouraged parents to look out for this and please complete it. They are looked at very closely and value parent feedback. A lot of changes are made as a direct result of the feedback. The class that has the most people complete the survey will have a special treat.
•  Our students are on the front page of The Island Current. They are undefeated borough-wide volleyball champions.

President’s Report – Melissa Rosado / Joanne Cautillo

Card Party Announcements

• We are still busy wrapping, organizing, and taking donations.  Last year was much more intense with the Amazon wish list. We have been blasting but haven’t been receiving as many gifts as last year. Any donation big or small is appreciated. Jo-Ann explained how the class baskets work. If you know anyone who can make a donation or something brand new at home just send it in and we will wrap it.
• We are up to 247 tickets sold.
• Jo-Ann explained again what a card party is . It’s 70 dollars a ticket. It’s raffles and prizes that are sorted into 4 different price ranges. We also do a 50/50 and a birthday box where you sign up, pick a date, and win half the amount of the birthday box. We also do a silent auction by the teachers who donate an activity/their time such as making cookies or lunch at the diner with a teacher. Jo-Ann encouraged people to bring a stamp with their name and number on it.  She encouraged people to go to the website and zelle or pay directly by credit card for the tickets.
• Why is it called a card party – Does anyone really have an answer? No cards involved and know one knows. 
• It is Glam, Glitter, and Groove – Disco Theme. Dress for the theme if you would like.
• For gifts, we have Coach, Kate Spade, Shake Shack, Stew Leonard’s, sports memorabilia, Six Flags, SplashDown Beach, autographed photos, houseware, outdoor patio stuff, and more. We also have a grand prize of a vacation with perks. Louise DelGiudice donated to us. We should give back to our community businesses who support us. Laundry Train is always very generous and Jo-Ann’s dad’s company helps us so we do not have to be at a deficit. This helps the students have perks like big buses for trips, Hollyrock, and crafts that they do. Jo-Ann encouraged people to buy from the Amazon wishlist. 

 

New Business:

 

World’s Finest Chocolate Sale Winner

The 3rd grade won the contest and they are going to have a pizza party tomorrow for selling the most cases of World’s Finest Chocolate bars.

 

Old Business:

 

Movie Night / Wrapping Night Success

The kids were so happy and so comfortable that it was like watching kids watch a movie in the safety and comfort of their home. The hot dog machine was a success and a great purchase for us. Getting popcorn donated and halving the 8th grade help out for service hours was a success, and many parents helped with wrapping. We will try to sneak one more in before the end of the year.

 

Ticket Sales	$300.00
Snacks	$433.00
Hot Dogs	$230.00
Swag	$80.00
50/50	$125.00
Total	$1,168.00
Costs	171.07
Net	$996.93

 

Picture Retake / Graduation Photos

• Lasting Impressions held a retake day.  They took pictures with a gown, without a gown, solo pics, and group pictures. They made sure that everything was perfect and parents could go online and pick whatever they would like. Once it’s all done, we will be able to determine our profit.

Adjournment: 

• The night before the card party we will need help with decorating. The Wednesday before we will need help transporting. Melissa asked the PTA to please let us know if you are available to come in during the day to wrap. Gifts need to be in by next Friday the latest. Almost 300 pamphlets need to be printed. Those working that night- Melissa will reach out and we will meet briefly to understand what needs to be done. 
• The meeting was adjourned at : 7:55pm

PTA Meeting held on January 16, 2025 

# of Attendees –  24

Review Minutes from December PTA Meeting: 

• o Approved by –  Rachel Denehy
• o Seconded by – Kurstin Laue 

 

Pledge of Allegiance was said by:  Halley Cavinee

•  Treasurer’s Report – Theresa Cavinee

• Starting Balance as of December 19th – $40,015.01

• • • • New money in December  (post 19th)
        • Total Income = $0.00

• Expenses – 

• • • • • Holly Rock – $1695.00
        • Kids Kastle – $3531.62
        • Holiday Luncheon – $550.00
        • Worlds Finest – $2895.00
        • Charge that will be reversed (Fraud) – $3.58 
        • Total Expenses=  $8675.2

• Ending Balance $31,339.81

• Starting Balance January 1 –  $31,339.81

• • Income
    • World’s Finest – $420
    • Fraud Reversal (Nov + Oct) – $7.20
    • Card Party (Ticket Sales) – $1050
    • Amazon Return – $21.76
    • Total Income = $1498.96

• Expenses – 

• • Card Party (Ribbon) – $38.90
  • Total Expense = $38.90
• Ending Balance as of January 16th – $32,799.87

Principals Report – Julie Porras

• Principal Porras wished everyone a Happy New Year. The school is at 94% attendance. A lot of schools have dipped and we are doing great at maintaining, especially with this cold weather. January is mid-year assessment time. The goal is to gauge student progress through MAP and  acadience assessments.  Teachers share that progress and set goals. Upon return from the break the school held a musical IQ for the 3rd-6th grades and received positive feedback. They played bongos and learned about different music and culture. Principal Porras will try to bring them back in for other grades. 
• State exams start in early to mid-May. After school programs will start next week. The school is not able to service every child at the moment but we are working on it. It’s a good opportunity to strengthen math and ELA skills in a small group.
• On Saturday, 8th graders have a future city competition. They are working to create a future city model that exists 100 years from now. They had to do research and create models. Ms Heil will be taking them. Hopefully in a few weeks they will be able to share with other students and parents. 
• Next week, the superintendent will be visiting to see how things are going.
• Playground Update – Principal Porras will be getting the construction restart date. They stopped in mid-october but she is not privy as to why it stopped. We were told that they were going to restart in early December, but she never got an answer. 

President’s Report – Melissa Rosado / Jo-Ann Cautillo

Card Party Announcements

• The Card Party flyer went out to every grade. Please reach out if you did not receive it. It will be on March 14th at Scavellos with a disco theme. We started looking for decorations, planning, and soliciting businesses. The link for the Amazon wish list is up. Gifts come right to the school and we wrap it. Share this list with family and friends. All price ranges are appreciated, small or large. You can order tickets by filling out a paper if you are old school or online. We are limited to space so get tickets as soon as possible
• Every year we ask class parents to make a themed basket . Each class gets their own month and we ask parents to donate to the pta or donate items or money for the basket. Anything you get for the holidays that you don’t want big or small we put them with other gifts. The school provides medium sized baskets. They are always a big hit. Question from Artenida Bylo:  Who do we give the $5 dollars to? Answer: The teacher will collect it and will give it to the class parent rep. We record how much comes in. Letters will be sent home from the class parent rep.
• Jo-Ann reminded everyone that it’s a cash only night and discussed some of the highlights such as the Birthday Box and the Grand Prize. One of the bigger prizes is a vacation package with a place to stay and possibly airfare. There are auctions that night as well. People were encouraged to purchase tickets. People typically buy a whole table but you can buy individual tickets. We wrap over February break. All volunteers are appreciated. We have about 4 almost full tables already and it’s only January so we will sell out this year.  The first wrapping night will be on movie night. We are constantly chatting to get the greatest deals. We have almost 60 gifts so far. Last year we had 300 gifts and our goal is 350. We solicit big business so if you know anyone from Verizon, Yankees, Mets for big prizes and monetary donations let us know. Clark Construction company gave us $2000 so that will go towards our expenses. They can use it as a tax write-off. 

 

New Business: 

Movie Night / Wrapping Night

• On 1/31/25, we will host a movie night showing Wild Robot. We hosted a movie night in the pit last year with popcorn and goodies and chips. We charged $5 dollars per family and the teachers donated the goodies. Candy is sold for $1-$3. Parents can wrap that night from the card party committee. $793 profit last year which was way more than anticipated. Bay plaza donates popcorn and we will sell hotdogs and pretzels and chips for $1-3. Children must be accompanied by an adult and students cannot roam around school. Let us know if you can volunteer. Doors open a few minutes before 6 and the movie starts at 6pm.

Picture Retake

• Lasting Impressions will be holding a Retake day on 1/22/25. You have to bring your package back in and they wont charge a fee. The 8th grade graduation picture will be done that day too. For 8th grade, everyone is photographed with 5-6 poses and then a group picture. They will be sent home with personal log-in information and you’ll be able to view all of the photos and then you can choose whatever package you like. You can reach out to them with any issues. This is just for the graduation photos. You can choose multiple poses. Noreen sent home a letter to the 8th graders explaining the process. Blast for parents will be sent home announcing the retakes tomorrow for other grades. There are a couple new students. Noreen told Melissa that we got no complaints about photos from any of the parents. 

Old Business:

Movie Theater Fundraiser

• We sold 60 bundles and ended 1/31/24 bringing in $457.50.  It was an easy fundraiser with no expenses attached. Anyone who bought it benefited. No brainer – will do it again. It will be 4-6 weeks before we get the check. It was a good time to hold this fundraiser as a lot of movies were coming out. 

Adjournment: 

Last minute Card Party questions were answered regarding tables and seating. Melissa thanked attendees for showing up, supporting, and helping in any way .

• The meeting was adjourned at : 7:52pm

PTA Meeting held on December 19, 2024 

# of Attendees –  19

 

Review Minutes from November PTA Meeting: 

• o Approved by – Kurstin Laue 
• o Seconded by – Rachel Denehy

 

•  Treasurer’s Report – Theresa Cavinee

• Starting Balance as of November 22nd – $35,640.66

• • • • New money in November (post 22nd)
        • World’s Finest – $1080
        • Swag – $30
        • Donation – $50
        • Total Income = $1160.00

• Expenses – 

• • • • • Deposit Fee – $8.71
        • Fees – $3.56 – working on this
        • Total Expenses=  $12.27

• Ending Balance $36,943.89

• Starting Balance December 1 –  $36,943.89

• • Income
    • World’s Finest – $480
    • Holiday Shoppe – 4544.45
    • Swag – $15
    • Donation – $5
    • Total Income = $5044.45

 

• Expenses – 

• • Card Party Prizes – $272.92
  • Teacher Luncheon Tips/Desserts – $200
  • Breakfast with Santa – $639.19
  • Halloween Crafts –  $839.99
  • Walmart Plus –  $12.95
  • Total Expense = $1965.01

• Ending Balance as of December 19th – $40,015.01

 

• Principals Report – Kathleen Wiehler
• Principal Porras fell ill at the end of the day and could not brief Ms. Wiehler. SLT was cancelled because she was supposed to discuss the class reduction application. Different schools in the city are applying as a choice to reduce sizes. The plan is to start for Kindergarten and First but there are still lots of questions that can’t be answered because the city doesn’t know yet.  
• 94%  attendance for the month. The Principals meeting showed that we are Top 5 in the district for Math and ELA scores. Kudos were given to the PTA and the staff for the best experiences everyday for our students. The PTA Breakfast with Santa was our first annual and was a success with appearances from Santa, Olaf, and the Grinch.
• Wednesday the PTA gave a  wonderful staff luncheon and they had their staff party that night and everyone felt so very appreciated.
• The kids had a ball at Hollyrock. Today was the Polar Express where Mr. Sabatello dressed up, fake snow was coming down, a lot of artwork was made, and the older kids pulled the little ones on the “train”. Big thanks to everyone who made it happen.

 

President’s Report – Melissa Rosado / Jo-Ann Cautillo

Card Party Announcements

• The Disco Theme was announced. The location will be at Scavello’s on the Island again on March 14th. Tickets will be available soon on the website so keep checking so you can reserve your table. Some people ordered stampers with their names and phone numbers on it. People were encouraged to have that made on amazon.
• Melissa encouraged anyone who can help out, or if they have an affiliation with any big companies or stores, or anyone who wants to donate a monetary or physical gift. If you know someone in Corporate America, please reach out. Melissa encouraged people if they have a contact to type it into the chat. We will have a signup sheet to volunteer whether it is to wrap or transport. Melissa and Jo-Ann noted how nice it is to see so many new Pre-K and Kindergarten parents and our usual volunteers that help at every event.
• Melissa will put up the link for the card party soon. This event raised 30K for us. It is our biggest fundraiser of the year to fund all of the amazing activities we do for the students and teachers. This helps us fund all of the programs we use like Lexia, which fills in a lot of the gaps for the kids. It is really beneficial that we raise this money to fund extra programs. We need people to work that night, to help wrap, and to transport. Kelly Natiw wrote in the group chat that she is happy to help wrap, shop, or set up for the card party. It takes a village so Melissa and Jo-Ann encouraged people to volunteer and we will start a group chat.

 

Class Baskets

• Every year we ask class parents to make a themed basket . Each class gets their own month and we ask parents to donate to the pta or donate items or money for the basket. Anything you get for the holidays that you don’t want big or small we put them with other gifts. 

 

Holiday Shop Recap

• The children had a great time shopping for little gifts for their families. They tried to work within their budget and wrote down prices and came back with money the next day. We did it in the Library this time which kept it more quiet and contained. 

 

Breakfast with Santa

• The kids were hyped up and they really enjoyed the food and activities.  All of the helpers who  volunteered that day were thanked. Mr. Sabatello and Dr. G did a nice job, as well as Mr. Esposito who was Olaf,  and Ms. Wiehler was the Grinch, and the kids went nuts. We moved into the cafeteria to host the craft and the 4th-8th helped out the pre-k-3rd grade. Ms. Wiehler loved the sense of community and watching the older ones helping the younger ones. It created such a special experience. Shout out to Ms. Diaz regarding the craft choice. 

 

Staff Holiday Luncheon Recap

• It started a few years ago with a catered luncheon for every single staff member in the building to show them how much we appreciate all that they do. They are so dedicated and the relationships that they have with the children is amazing. It was catered from Battaglias on Eastchester Road on Pelham Parkway. They have donated to the Card Party, Election Day, and  Pumpkins in the past. They always give us a good deal so Jo-Ann encouraged us to support them. The desserts were from Zeppieri Bakery and teachers raved about the desserts. Zeppieri has always supported us in the past.

 

New Business: 

 

Movie Night

• On 1/31/25, we will host a movie night. We hosted a movie night in the pit last year with popcorn and goodies and chips. We charged $5 dollars per family and the teachers donated the goodies. The parents can volunteer that night too. Candy is sold for $1. Parents can wrap that night from the card party committee. Melissa prompted people to give movie ideas. $793 profit last year which was way more than anticipated.

 

Old Business:

 

World’s Finest Status

• We only have about 10-12 cases left. 64 cases sold out of 75 and that’s just us without us selling to the businesses. If we do need more, the company brings it in a day or two and the company also takes the cases back if they don’t sell. 

 

Movie Theater Fundraiser

•  There are only 12 days left as it closes on 12/31/24. There are many movies coming out. It’s a two ticket bundle for $30 dollars. There is a $1 dollar fee and it’s still cheaper and has no expiration date. You can redeem online, on the app, or in person, and you choose the movie right there. $390 profit so far. These fundraisers are not just for P.S. 175 families, you can share the link with family and friends.

 

Adjournment: 

Melissa thanked attendees for showing up, supporting, and helping in any way as we all know It takes a village. We wished everyone a Happy Holiday Season and prepared everyone to get ready for the new year because after January it’s all about the card party non-stop hustle.

• The meeting was adjourned at : 7:42pm

 

PTA Meeting held on November 21, 2024 

# of Attendees –  19

• Review Minutes from October PTA Meeting: 
• o Approved by – Rachel Denehy 
• o Seconded by – Samantha Libal

•  Pledge of Allegiance – 
• ○ Said by James Pellicone

 

•  Treasurer’s Report – Theresa Cavinee

• Starting Balance as of October 17th – $26,297.10

• New money in October (post 17th)

• • • • • Paypal transfer- $50.00
        • Swag – $100 ($60 from Latin Night) 
        • 5k- $588
        • Election Day Income – $230
        • Latin Night – $66 ($60 in 50/50)
        • Total Income = $1034.00

• Expenses – 

• • • • • Latin Night – $93.64
        • Walmart Plus Membership – $12.95
        • Joy and Sorrow – 87.73
        • Hot Dog Grill – $152.41
        • Election Day – $927.52
        • Total Expenses=  $1,274.25

• Ending Balance $26,129.80

• Starting Balance November 1 –  $26,129.80

• Income

• • • School Tool Box  – $363.54
    • BJs Tax Reimbursement- $6.00
    • Webstaurant Reimbursement – 12.42
    • Election Day – $7461
    • 5K – $415 
    • Swag – $195
    • Worlds Finest – $2100
    • Membership – $25
    • Donation – $60
    • Total Income = $10,637.96

• Expenses – 

• • Election Day Prizes – $287.26
  • BJs –  $165.26
  • Reimbursement PTA- $241.88
  • Election Day ( walmart ) – $12.95 
  • Total Expense = $707.35

• Ending Balance as of November 22nd – $35,640.66

 

• Principals Report – Kathleen Wiehler
• Ms. Wiehler attended the SLT Meeting and stated there was 95% attendance. We are one of the highest ranked in terms of attendance in the district. Faculty motivates families to get their children to school everyday through a lot of communication with parents and spirit days around high risk days for low attendance. The Staff has their own events to help with this. Today was “dress like a student” day. Next week is Spirit Week for kids. Monday is “Gratitude Day”, Tuesday is “Disguise the Turkey Day” and Wednesday is the parade.
• The school had two walk-throughs from the district where they look into classrooms and see the progress the school is making with the different partnerships like NYC Leads and NYC Solves. They like everything they are seeing. 
• Hollyrock is coming up on December 18th. 
• Ms. Wiehler encouraged families to fill out the Title 1 (Lunch Forms). If we reach 60% we get a lot of funding.
• Ballroom Dancing is going well and  we have a competition coming up in February.
•  President’s Report – Melissa Rosado

• Card Party Announcements
• Denise McGarry displayed the potential Card Party Flyer. We are going for the 70’s theme because school opened in the 70’s. We are still open to a catchphrase or headline. The top runner is “Glam, Glitter, and Groove” for now but we are open to ideas. Some others are “Peace, Love, & Disco” and “Get in the Groove”. The date for the card party is March 14th and time will either be 6pm or 7pm. Soon we will be sending out the flyer and taking reservations. We need volunteers to put together the class baskets. Denise McGarry displayed the list of the PTA representatives and which baskets each class is responsible for. We need volunteers to wrap gifts, to help decorate, and to set up starting from a couple of weeks before.  Samantha Libal stated in the chat that she can help set up.
• Ms. Wiehler suggested setting a criteria for 8th grade students to help with community service hours such as carrying things or helping out the night of the card party. Melissa explained to the attendees what a card party is and what it entails. She explained that it is the biggest raffle extravaganza of the year with lots of prizes. We get to put in for various prizes from $1 raffles up to larger prizes like trips. There are usually about 200 types of prizes, the birthday raffle, and Jesse and Jason keep it very entertaining. It is a sit down three course meal. It requires lots of planning, getting gift cards, tvs, ipad, and last year one of the prizes was a pool. We can always use monetary donations to get gifts.
• Denise McGarry explained how each class donates a themed basket. She explained how the class parent (or other volunteer parents) ask families to donate $5 or to contribute items to put it together. Melissa encouraged people to donate even if it’s something small because we bundle things together. 
• Old Business:   

• • Online Pop-Up Shop: We made $132 in profit and will open the shop up again in a few months. The online pop up shop is all of the different items that we don’t sell in house like zip up hoodies, leggings, and caps.   
  • School Picture Day – Jan 22nd retakes and graduation pictures
  • Costume 5K Fun Run– Jackie Ciarletta did a quick overview of the day. About 80 adults/children were in attendance. Positive vibes all around with music, great weather, and fun costumes. 
  • Latin Night–  Successful event with performances and great food donated by Seabreeze Deli, Augies, Little Frieda’s,  Ray’s Cafe and Vistamar. People ate, danced, and had a fun time.
  • Election Day –  We made over a thousand dollars more than last year. Our Election Day raffles is a much smaller scale card party.

 

Election Day 2024
Donations	$311.00
Raffles	$5,759.00
Swag	$125.00
Food	$861.00
50/50	$655.00
Class Donations	$597.00
Total	$8,308.00
Expenses	$1,639.01
Net	$6,668.99

 

• New Business 

• • World’s Finest Chocolate Sale– We have 49/75 boxes sold so far. They get sent home the same or next day. You can order online or send your child in with a labeled envelope with payment. 
  • Regal Cinema Movie Fundraiser- We teamed up with Regal Cinema for a package of 2 tickets for $30. They send a voucher and you redeem it online, on the app, or in person. There is no expiration date. There might be a $1 fee for redeeming the ticket but still saves you money. Gladiator, Wicked, Mufasa, Sonic, and a lot of other big movies are coming out soon. It has to be a Regal Cinema that participates. They make great gifts. The location at New Rochelle accepts it. Joan Schwartz, a former music teacher’s son, is the voice of Sonic.
  • Holiday Shop – Volunteers are needed: The dates are December 3rd-5th from 8am-12pm. The kids can shop for gifts for their families starting from .50 cents. They can write down on the envelope who they want to shop for. This helps them work on budgeting and feeling like they are contributing by buying gifts. Each class is assigned a day. You can always purchase a gift certificate online and send your child in with it if you don’t want to send your child in with money. The day before we start setting up after school. Thursday everything has to get packed up so if anyone has a block of time to volunteer that would be great.

• Question from Jesica SInclair: How do we go about retakes for school pictures? Answered by Melissa:  A form will go out regarding retakes for pictures. She will keep up posted.
• The City Island Community Center will host a Breakfast with Santa on December 15th. Cheryl is the President of the Community Center and Melissa encouraged parents to support the event.  There will be pictures with Santa from 12-2pm. It is $20 and includes coffee, tea, and hot cocoa with breakfast. The flyer was screen shared.

 

Adjournment: 

Melissa thanked attendees for showing up, supporting, and helping in any way. The Board wished everyone a wonderful Thanksgiving.

• The meeting was adjourned at: 7:49pm

check out below the PTA meeting topics and minutes which posts after each PTA meeting.

PTA Meeting held on October 17, 2024 (approved by the membership on 11/21/24?

# of Attendees –  20

• Pledge of Allegiance – 

○ Said by Winnie Wirtz, Aria Kramer, Michael & Ava Cautillo

• Review Minutes from September PTA Meeting: 
• o Approved by – Jason Wirtz 
• o Seconded by – Rachel Denehy 

Principals Report – Julie Porras

• Attendance was up and the school is continuing to encourage kids to come in everyday. The school hosted an attendance ceremony for the first time in a long time. 
• An email went home last week about emergency drills. This way we can talk about drills with our kids before it happens. The school will be sending home letters in advance.
• Trying to get Lexia up and running. There is a 10-15 minute placement test. That will let us know how much time children should be using this program at home. There are different programs for K-5, 6-8, and for the ENL program. 
• Lunch forms – Encouraged parents to send in if they haven’t done that yet. It’s very helpful for additional funding. We have until the beginning of December.
• School Yard Update – Construction stopped and Principal Porras had a meeting and it will commence soon. 
• NY Edge for All – We are hoping next year K-5 NY Edge will be our year for a free program. Renewal of contract takes place every 3 years.
• Changes in staffing – 2nd Grade teacher was not able to continue. Ms. McDermott will teach 2nd grade. Ms. Zenata will teach in 3rd grade. We are pleased with the transition and how hard everyone is working. 
• Excited for Latin Night, Pizza Making for Italian Heritage
• Jay Wirtz –  Question Clarification: The Title 1 Report is 1 per family.
• We discussed the possibility of the blue emergency Cards being virtual.
• Kristy Marmorato provided funding for ballroom dancing for 3rd and 4th graders to the first 30 students who sign up. Also, a digital chess program is just waiting approval.
• Theresa is connecting us with a company who will provide possible STEAM opportunities after school but cost is to be determined. 
• Treasurer’s Report – Theresa Cavinee 

• Ending Balance as of September 19th – $42,480.05

• • • New money in September (post 19th)
      • Transferred money from Paypal – $186.23
      • Membership – $75.00
      • Total Income = $261.23

• Expenses – 

• • • • Don’t Stop the Music – $850.00 (magician and face painting for Fall Fest) 
      • Career Day Reimbursement – $74.23
      • Diamondback Sportswear (swag restock) – $6,193.00
      • Lexia Learning Systems LLC – $7,412.00
      • Total Expenses=  $14,529.23

• Ending Balance $28,312.05

• Starting Balance October 1 –  $28,312.05

• • Income
    • Membership – $125.00 * some of this is still in paypal and not reflected in balance
    • Swag – $45.00
    • Election Day – $404.00 * some of this is still in zeffy and not reflected in balance
    • 5K – $415.00
    • Total Income = $989.00

• Expenses – 

• • Website renewal  – $99.00
  • School Start up Fund – $1,800.00
  • Diamondback Sportswear (Water Bottles) – $950.00
  • Election Day ( walmart ) – $12.95 
  • Total Expense = $2,861.45
• Ending Balance as of October 17th – $26,297.10

 President’s Report – Melissa Rosado / Jo-Ann Cautillo 

• Online Pop Up Shop is only available online. It’s to save on shipping for everyone so we have to send it to school so that everyone can get their items in a timely manner. Tomorrow is the last day. There is an option to personalize the hoodies. These are items that you can not get at the school. There is a two week turnaround and will be distributed as soon as they come in.
• Upcoming Movie Fundraiser –  pack of 2 tickets for 30 dollars to be used at any Regal Cinemas in mid-to-late November Moana Wicked Gladiator 2. The school will send out information soon.
• Picture Day: We used a different photography company called Lasting Impressions which is a company from the Bronx. They have most of the contracts with the schools in the Bronx. The kids got a kick out of them and they were very very friendly and personable. Retakes and Graduation Pictures will be on January 22nd. 
• Fun Run 5K – Jackie C. gave a review of what is to be expected at the costume walk/run, explaining that Wendy Clark, owner of The Pearl, will be doing a warm-up, encouraging people to walk or run or whatever they feel comfortable doing. Prizes will be given out as well as candy for both the adults and the kids.
• World Finest Chocolate Sale – They are to be delivered before Election Day and will sell on Election Day. The school will send home information soon. You purchase a case for $60 and once you sell your case of chocolate, you keep your $60 dollars. The PTA usually hosts a pizza party for the boxes most sold. The Island business owners often buy a box and we should thank them for supporting us.
• Election Day Raffles – There will be a lot of foot traffic going on in the school. We do a smaller scale raffle and also larger prizes. You put your raffle tickets in and the PTA board does a live video at the end as we pull the prizes and call people the same night and we either bring the prize to the winner or they come to us. Melissa encouraged parents to put together a theme basket or an appliance that has never been used. Monetary donations have been taken by the classes but the less we purchase the more we will profit. Melissa encouraged parents to volunteer for election day. We got slightly side tracked into Class Parents and Jo-Ann mentioned we can also have more than one class representative so Jo-Ann encouraged parents to volunteer. 

 

Question from Berni – How do you go about getting numbers of parents in the classrooms? Answer:  Some of the representatives sent out letters. Theresa also has a spreadsheet going and shares the information with the class representative. There are Concerns about 8th grade parent class collaborations for these events due to the lack of response/communication. Melissa will touch base with Noreen tomorrow of whether a letter went out for parents. 

 

• Latin NIght: We are doing it a little differently this year because it’s in the school as opposed to the Community Center. Five restaurants donated to us:  Seabreeze Deli- Tacos,  Ray’s  Cafe – Empanadas (meat, cheese, and pork quesadillas), Vistamar- Fried Shrimp, Augie’s-Rice and Pernil, and Little Frieda’s -assorted Tacos, Melissa’s mom is making Plantains and Empanadas. There will be kids’ group performances and presentations. We have 5 different types of performances. There will be a salsa mini lesson. We have to be out by 7pm.  

• By Law-Committee: It’s time to update the by-laws.  When we did it last time, there were a lot of changes in the DOE. It’s only been 3 years so we only have to change a few things. If anyone is interested we just need a few people and will need to meet once or twice. Thank god for Beverly and Theresa for doing this last time with a fine tooth comb. Next month we will see pictures and videos of the different things we have done over the past few months for fundraisers in a montage. 

Adjournment: 

Theresa encouraged parents to come to us with fun fundraiser ideas. 

• The meeting was adjourned at : 7:55pm

 

• PTA Meeting held on September 19, 2024 ( approved  by the membership on 10/17/2024)
  # of Attendees – 29● Pledge of Allegiance –
  ○ Said by Leila Ishaq
  ● Review Minutes from June PTA Meeting:
  ➢ o Approved by – Rachel Denehy
  ➢ o Seconded by – Kurstin Laue
  Principals Report – Julie Porras
  ➢ September PTA Meeting slides were shared by Principal Porras with the
  attendees. ELA and Math scores were a success. Principal Porras explained how
  our students performed on the state exams. Students are consistently making
  progress in both Math and ELA from 2019, 2022/2023, and 2023/2024 school
  year. The Superintendent said we were one of the few schools who had made
  progress in both Math and ELA. Our goal is to go up 10% per school year.
  ➢ Principal Porras thanked the PTA and all involved in making “Meet the Teacher
  Night/Fall Festival” a success. Everyone was happy with the magician, the face
  painting, and the ice cream truck. 146 parents participated. About half of our
  students were represented at “Meet the Teacher Night/Fall Festival”.
  ➢ Introduction of some of the new staff members – We have a new secretary Gina
  (new to our school but not to the DOE), Ms. Ricci, Mr. Preiss, Christine Laurato
  (not new), and the new addition of our Pre-K4 class.
  ➢ Principal Porras explained how the school is updating their video camera system
  and the cameras are up and running.
  ➢ Discussed the playground construction in the school guard which started in July.
  The use of the park has been successful.
  ➢ MMCC and NY Edge began this week- See Jason Tamari or Jesse Cowan with
  questions.
  Introductions – The Board
  ➢ Each of the Board Members introduced themselves and provided some details
  about themselves and their respective roles on the PTA Board. The board
  explained what the PTA is and encouraged parents to send in their membership
  dues (and the various ways of sending membership dues) and what types of
  fundraisers we hold for enrichment programs and extracurricular activities. We
  talked about the success of the “Meet the Teacher/Fall Festival” event. Theresa
  noted the success of the swag sale at this event. Parents were encouraged to
  buy swag. The PTA Board explained that everyone will see where each and every
  dime goes and how it goes back to the children. The Board will continue what we
  have been doing – making the school better and better every year.● Treasurer’s Report – Theresa Cavinee
  ○ Ending Balance as of June 20 – $46,028.87
  ● New money in June (post 20th)
  ○ Transferred money from Paypal – $101.73
  ○ Total Income = 101.73
  ● Expenses –
  ○ Lucretia Fusco Award – $100.00
  ○ Alice Persteins Award – $100.00
  ○ 8th grade trip offset, cap and gown, K and 8th graduation supplies –
  $2,975.00
  ○ Total Expenses= $3,175.00
  ○■ Ending Balance $42,955.60
  ○ Starting Balance July 1- $42,955.60● Income
  ○ N/A
  ○ Total Income = $0
  ● Expenses –
  ○ Election Day/Card Party Expenses (Target) – $246.34
  ○ Mary Fitzpatrick Award – $100.00
  ○ Total Expense = $346.34
  ○ Ending Balance as of July 31st – $42,609.26
  ○ Starting Balance Aug 1 — $42,609.26● Income
  ○ N/A
  ○ Total Income = $0
  ● Expenses –
  ○ Teacher Reimbursement Check (Intl Day) – $32.50
  ○ Election Day/Card Party Expense (Walmart) – $275.53
  ○ Election Day/Card Party Expense (Amazon) – $986.35
  ○ Total Expenses – $1294.38
  ○ Ending Balance as of August 31st – $41,314.88
  ○ Starting Balance September 1st — $41,314.88● Income
  ○ Swag Sales – $2110.00
  ■ Further breakdown, Back to School = 1290.00, Meet the
  Teacher = $820.00
  ○ Membership – $300.00
  ○ Total – $2410.00
  ● Expenses
  ○ Teacher Reimbursement Check (Intl Day) – $32.18
  ○ Oriental Trading – $80.24
  ○ Mr. Softee – $825.00
  ○ Tips for Face Painter and Magician – $100.00
  ○ Snacks for Meet the Teacher – $52.41
  ○ Total Expenses – $1089.83
  ○ Ending Balance as of September 19th – $42,480.05
  ■ Paypal balance being transferred overPresident’s Report – Melissa Rosado / Jo-Ann Cautillo
  ➢ Fundraiser Calendar– The fundraiser calendar was shared. Melissa went
  through the calendar and explained the upcoming fundraisers. Election Day is the
  next fundraiser – looking for donations and volunteers.
  ➢ Card Party – Melissa and Joanne explained our Card Party Fundraiser and
  encouraged parents to send in donations of new unopened gifts. They asked that
  parents use their connections to gather more donations. For example: If you
  know someone who can help us with donation gym memberships etc.
  ➢ Denise encouraged parents to give the PTA new ideas for fundraisers.Budget Review – The budget review was explained to the attendees byTheresa
  Cavinee. Theresa explained each of the lines and any changes that were made from
  last year. She also let attendees know what Lexia Learning is as well as the Hollyrock
  Game Show, and what The Shark Store is. She encouraged parents to ask questions
  about anything they don’t know regarding budget. Rachel D., Kurstin L., Michele N, and
  Kelly N. amongst many others approved the budget.REGION 2

  PA/PTA Projected Budget Statement
  Community School District 11

  P.S. 175

  EXPENSES
  Buses for School Trips $8,825.00
  Card Party Ad in Island Current $150.00

  Card Party Start up fund (includes decorations and such) $6,000.00
  Election Day Sale $1,500.00
  Hollyrock Game Show $1,650.00
  Joy & Sorrow $300.00
  Pre-K Moving Up Celebration $300.00
  Kindergarten Moving Up Ceremony $300.00
  Student Enrichment Program $10,000.00
  PTA Office Supplies $1,000.00
  PTA Scholarship for Good Citizenship (3 Students $100ea.) $300.00
  School Start Up Fund $1,800.00
  8th Grade Cap & Gown $725.00
  8th Grade Graduation $300.00
  8th Grade DC Trip Offset $2,200.00
  School Events $3,000.00
  Retirement Gifts To Staff $100.00
  Misc Pop Up (any expenses overage/new expenses) $5,000.00
  Merchandise Replenishment (SWAG) $7,000.00
  Teacher and Staff Appreciation Events/Gifts $2,250.00
  Taxes $300.00
  Character Education (treats/crafts/school store) $2,000.00
  Estimated Expenses for 2024-25 School Year $55,000.00
  PTA Checking Acct Balance as of 6.2024 $46,078.87
  Funds to raise for 2024-2025 School Year $8,921.13
  Adjournment:
  ➢ As the meeting was coming to an end, Melissa encouraged attendees to check
  the folder every single time to look for changes in the meeting start time. We used
  to have our meetings at 6:30pm and we will let people know if that will be